Blue Flower

Your Rights:

When it comes to your health information, you have certain rights. This section explains your

rights and some of our responsibilities to help you.

• Get an electronic or paper copy of your medical record.

• You can ask to see or get an electronic or paper copy of your medical record

and other health information we have about you. Ask us how to do this.

• We will provide a copy or a summary of your health information, usually

within 30 days of your request. We may charge a reasonable, cost-based fee.

• Ask us to correct yourmedical record.

• You can ask us to correct health information about you that you think is

incorrect or incomplete. Ask us how to do this.

• We may say “no” to your request, but we’ll tell you why in writing within

60 days.

• Request confidential communications

• You can ask us to contact you in a specific way (for example, home or office

phone) or to send mail to a different address.

• We will say “yes” to all reasonable requests.

• Ask us to limit what we use or share

• You can ask us not to use or share certain health information for treatment,

payment, or our operations.

• We are not required to agree to your request, and we may say “no” if it

would affect your care.

• If you pay for a service or health care item out-of-pocket in full, you can

ask us not to share that information for the purpose of payment or our

operations with your health insurer.

• We will say “yes” unless a law requires us to share that information.

• Get a list of those with whom we’ve shared information.

• You can ask for a list (accounting) of the times we’ve shared your health

information for six years prior to the date you ask, who we shared it with,

and why.

• We will include all the disclosures except for those about treatment,

payment, and health care operations, and certain other disclosures (such as

any you asked us to make). We’ll provide one accounting a year for free but

will charge a reasonable, cost-based fee if you ask for another one within

12 months.

• Get a copy of this privacy notice.

• You can ask for a paper copy of this notice at any time, even if you have

agreed to receive the notice electronically. We will provide you with a paper

copy promptly.

• Choose someone to act for you.

• If you have given someone medical power of attorney or if someone is your

legal guardian, that person can exercise your rights and make choices about

your health information.

• We will make sure the person has this authority and can act for you before

we take any action.

• File a complaint if you feel your rights are violated.

• You can complain if you feel we have violated your rights by contacting us

using the information on page 1.

• You can file a complaint with the U.S. Department of Health and Human

Services Office for Civil Rights by sending a letter to 200 Independence

Avenue, S.W., Washington, D.C. 20201, calling 1-877-696-6775, or visiting

• We will not retaliate against you for filing a complaint.

Your Choices

For certain health information, you can tell us your choices about what we share. If you

have a clear preference for how we share your information in the situations described below, talk to us. Tell

us what you want us to do, and we will follow your instructions.

In these cases, you have both the right and choice to tell us to:

• Share information with your family, close friends, or others involved in

your care

• Share information in a disaster relief situation

• Include your information in a hospital directory

• Contact you for fundraising efforts

If you are not able to tell us your preference, for example if you are

unconscious, we may go ahead and share your information if we believe it is

in your best interest. We may also share your information when needed to

lessen a serious and imminent threat to health or safety.

In these cases we never share your information unless you give us written permission:

• Marketing purposes

• Sale of your information

• Most sharing of psychotherapy notes

In the case of fundraising:

• We may contact you for fundraising efforts, but you can tell us not to

contact you again.

Our Uses and Disclosures: 

How do we typically use or share your health information? We typically use or share your health

information in the following ways.


• We can use your health information and share it with other professionals who are treating you.

Example: A doctor treating you for an injury asks another doctor about your overall health condition.

Run our organization

• We can use and share your health information to run our practice, improve your care,

and contact you when necessary.

Example: We use health information about you to manage your treatment and services.

Bill for your services

• We can use and share your health information to bill and get payment from health plans or

other entities.

Example: We give information about you to your health insurance plan so it will pay for your services.


How else can we use or share your health information? We are allowed or required to share

your information in other ways – usually in ways that contribute to the public good, such as public health and

research. We have to meet many conditions in the law before we can share your information for these purposes.

For more information see:

Help with public health and safety issues

• We can share health information about you for certain situations such as:

• Preventing disease

• Helping with product recalls

• Reporting adverse reactions to medications

• Reporting suspected abuse, neglect, or domestic violence

• Preventing or reducing a serious threat to anyone’s health or safety

Do research

• We can use or share your information for health research.

Comply with the law

• We will share information about you if state or federal laws require it,

including with the Department of Health and Human Services if it wants to

see that we’re complying with federal privacy law.

Respond to organ and tissue donation requests

• We can share health information about you with organ procurement


Work with a medical examiner or funeral director

• We can share health information with a coroner, medical examiner, or

funeral director when an individual dies.

Address workers’ compensation, law enforcement, and other

government requests.

• We can use or share health information about you:

• For workers’ compensation claims

• For law enforcement purposes or with a law enforcement official

• With health oversight agencies for activities authorized by law

• For special government functions such as military, national security,

and presidential protective services.

• Respond to lawsuits and legal actions

• We can share health information about you in response to a court or

administrative order, or in response to a subpoena.

Our Responsibilities: 

• We are required by law to maintain the privacy and security of your protected health information.

• We will let you know promptly if a breach occurs that may have compromised the privacy or security of

your information.

• We must follow the duties and privacy practices described in this notice and give you a copy of it.

• We will not use or share your information other than as described here unless you tell us we can in

writing. If you tell us we can, you may change your mind at any time. Let us know in writing if you

change your mind.

For more information see:

Changes to the Terms of This Notice

We can change the terms of this notice, and the changes will apply to all information we have about you. The

new notice will be available upon request, in our office, and on our web site.